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Sample Letter Requesting to Be a Board Member (Free Template)

TL;DR

A well-crafted board member request letter can help you stand out. Lead with why you care about the organization’s mission, highlight your relevant skills and experience, express your desire to serve, and propose a conversation to explore fit. Use the sample below to get started.

Sample Letter Requesting to Be a Board Member (Free Template)

Why Your Letter Matters

Joining a nonprofit board isn’t just about wanting to help — it’s about demonstrating:

  • Alignment with the organization’s mission
  • Relevant skills, connections, or expertise
  • Commitment to governance and fundraising responsibilities

A well-written board member request letter helps you make a strong first impression and shows you understand the role and value of board service.

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What to Include in Your Request Letter

Section Purpose Tips
Introduction Open with your interest and connection Keep it clear and confident
Mission Alignment Show why the cause matters to you Be specific, not generic
Value Proposition Share your skills and what you bring Include leadership, fundraising, or industry expertise
Service Commitment Demonstrate understanding of board responsibilities Show you’re ready to contribute time and resources
Call to Action End with a clear next step Suggest a meeting or conversation

Sample Letter Requesting to Be a Board Member

[Your Name]  
[Your Address]  
[City, State ZIP]  
[Email Address]  
[Phone Number]  
[Date]

[Board Chair or Executive Director’s Name]  
[Organization Name]  
[Organization Address]  
[City, State ZIP]

Dear [Mr./Ms./Dr. Last Name],

I am writing to express my strong interest in serving as a board member for [Organization Name]. As someone who is deeply passionate about [cause or mission], I admire the impact your organization has made in [community, sector, or region].

With [X years] of experience in [your field or expertise], I bring skills in [fundraising, marketing, governance, finance, etc.] that I believe could support your mission and strategic goals. I have a deep respect for the role nonprofit boards play in guiding vision, ensuring accountability, and mobilizing resources — and I am eager to contribute in those areas.

Specifically, I believe I could add value by [specific example: “helping expand corporate sponsorship opportunities,” “strengthening community partnerships,” or “advising on strategic growth”]. I understand that serving on a board involves both a time and financial commitment, and I am prepared to actively participate in meetings, committees, and fundraising initiatives.

I would be honored to discuss how I might best serve your board and support the continued growth of [Organization Name]. Thank you for considering my request. I look forward to the possibility of a conversation at your convenience.

Warm regards,  
[Your Name]

👉 Tip: If sending by email, shorten the opening paragraph and add a clear subject line such as:
Subject: Board Member Interest – [Your Name]


✨ Optional Enhancements

  • Attach a resume or short bio highlighting relevant experience
  • Mention previous volunteer involvement with the organization
  • Reference mutual connections or current board members if applicable
  • Personalize the letter with specific program names or achievements

📋 Quick Checklist Before Sending

  • Letter is addressed to the right person (ED or Board Chair)
  • You clearly state your interest and mission alignment
  • Your relevant skills are highlighted
  • You show understanding of board responsibilities
  • Clear call to action or next step included
  • Proofread for grammar and tone

🧭 Common Mistakes to Avoid

  • ❌ Being too vague about your skills or reasons for joining
  • ❌ Sounding transactional (“I want to be on your board” with no context)
  • ❌ Ignoring the organization’s mission and values
  • ❌ Forgetting to follow up

🏁 Final Thoughts

A board member request letter is not just a formality — it’s your opportunity to make a leadership-level first impression.

When crafted well, it communicates:

  • Your passion for the mission
  • Your readiness to lead and serve
  • Your professional value to the organization
Great boards are built on great people. A strong letter opens the door to meaningful service.

Frequently Asked Questions

What is a "request to join the board" cover letter?

It’s a brief letter that states your interest, highlights relevant skills, and invites a conversation with the board chair or president.

How long should my board member request letter be?

Keep it to 250–400 words — one page max. Clear, concise, and easy to scan wins.

What key elements should I include in the letter?

Introduce yourself, connect to the mission, share 2–3 relevant skills or wins, and ask for a brief meeting to discuss fit.

Who should I address the letter to?

Address it to the board chair or governance committee lead. If unsure, call or check the nonprofit’s website first.

Should I mention specific qualifications or just general interest?

Be specific. Tie your skills — finance, legal, fundraising, marketing, operations — to the organization’s goals and needs.

Do I need to include my resume with the letter?

Yes — attach a one-page resume or board bio. It helps the governance team assess experience quickly.

Is it okay to email the letter or should I mail a printed copy?

Email is standard and faster. Use a clear subject line like “Board Service Interest – [Your Name]”.

What tone should I use when requesting to join the board?

Professional, mission-aligned, and confident — avoid jargon and keep the focus on service and impact.

How do I show I’m a good mission fit?

Mention why the mission matters to you and include a quick example of related work, volunteering, or lived experience.

What common mistakes should I avoid?

Generic letters, no call-to-action, ignoring time commitments, and not aligning skills to board needs.

Should I disclose potential conflicts of interest in my letter?

Yes — briefly acknowledge any potential conflicts and your commitment to follow the organization’s policy.

Do nonprofits expect a financial contribution from board members?

Many boards have “give or get” expectations. It’s fine to ask about giving, fundraising, and time commitments.

How should I close the letter to prompt next steps?

Thank them, offer 2–3 times you’re available, and request a brief call to discuss fit and next steps.

Should I include references in the initial letter?

Not required. Offer to provide references upon request or include one short testimonial if highly relevant.

Can I adapt a template, or should I write from scratch?

Start with a template, then personalize with your mission connection, skills, and a clear ask for a meeting.

What’s the best timing to send my board request letter?

Send when you see openings or before elections. If none are posted, inquire anytime and ask about the cycle.

How soon should I follow up after sending the letter?

Follow up in 7–10 days with a polite email referencing your letter and offering a few times to connect.