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How to Print Bid Sheets for Your Auction

TL;DR

You can print bid sheets directly from your auction dashboard with one click. Select your items, choose a bid sheet layout, and download the file to print for in-person bidding.

Author: Tom Kelly 2 min reads

Why Bid Sheets Are Useful

Even if your auction is primarily online, printed bid sheets are helpful for:

  • In-person or hybrid events
  • Guests who prefer writing bids
  • Displaying item details clearly at event tables
  • Providing a backup if Wi-Fi is unstable

Step 1: Log In to Your Event Dashboard

  1. Log in to your auction dashboard.
  2. Select the event where you want to print bid sheets.
  3. Go to the Items tab in your menu.

Step 2: Select the Items to Print

  • Check the boxes next to the specific items you want bid sheets for.
  • To print for the entire catalog, select All Items.
  • You can filter by category to make selection easier.

Step 3: Click “Print Bid Sheets”

  • Look for the “Print Bid Sheets” or “Generate Bid Sheets” button in the toolbar.
  • Click it to open the print settings.
  • Choose your desired layout (single item per page or multiple items per sheet).

Step 4: Customize Your Bid Sheet Layout

  • Options may include:
    • Item title and description
    • Minimum bid and bid increments
    • Fair market value (FMV)
    • Item image (optional)
    • Bidder name and amount lines
  • Add or remove columns depending on how much space you need.
  • Preview the layout before printing.

Step 5: Download or Print

  • Once your layout is set, click Generate.
  • Choose to Download as PDF or Print directly.
  • If downloading, you can save a copy for future use or reprint during the event.

Step 6: Print and Display

  • Use a standard printer or send the file to a print shop.
  • Print on letter or legal-size paper for easy handling.
  • Place each sheet next to the corresponding auction item at your event.

Pro Tips for Bid Sheets

  • Use thick paper or cardstock for a more polished presentation.
  • Leave enough blank lines for bidders.
  • Include minimum bid and increment info clearly at the top.
  • Keep pens or markers nearby.
  • Collect sheets at the end of the event to finalize winners quickly.

Frequently Asked Questions

Where can I find the Print Bid Sheets option?

The “Print Bid Sheets” button is located in the Items tab of your event dashboard.

Can I print all my bid sheets at once?

Yes. Select “All Items” before clicking “Print Bid Sheets” to generate them in one batch.

Can I customize the information shown on the bid sheets?

Yes. You can choose which fields (e.g., title, description, FMV, increments) display before printing.

Will images appear on printed bid sheets?

Including images is optional. You can enable or disable them in the print settings.

What file format are bid sheets exported in?

Bid sheets are generated as PDF files for easy printing and sharing.

Can I reprint bid sheets during my event?

Yes. You can regenerate and print bid sheets at any time from your dashboard.

Can I include starting bids and increments?

Yes. Bid sheets include these details by default, but you can adjust them in the print settings.

What paper size should I use?

Most organizers use letter-size (8.5” x 11”) paper, but legal-size is also supported for more writing space.

Can I change the design of the bid sheets?

Layout options are built in, but for advanced customization, you can export the PDF and edit it in a design tool.

Do I need to print bid sheets if my auction is online only?

No. Printed bid sheets are optional but useful for hybrid or in-person events.

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Tom Kelly

Tom Kelly

Tom Kelly, TEDx speaker and CEO of CharityAuctions.com, helps nonprofits raise millions through auctions and AI. He hosts The Million Dollar Nonprofit podcast and inspires leaders to live their legacy, not just leave it.

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