As the year comes to a close, many churches send out end-of-year giving statements to thank donors and provide the documentation they need for tax purposes. But these statements are more than just receipts — they’re a chance to express gratitude, share impact, and strengthen relationships with your congregation.
Here’s a simple guide and structure for creating a clear, heartfelt church end of year giving statement template.
Why End of Year Giving Statements Matter
- ✅ Tax documentation: Donors need official records of their charitable giving.
- 🙏 Donor appreciation: A statement is an opportunity to say “thank you” and celebrate generosity.
- 📣 Mission reminder: It reinforces the impact their giving has made throughout the year.
- 🔁 Encourages continued support: A warm, meaningful message can inspire future donations.
Key Elements of a Church Giving Statement
A good giving statement should be clear, personal, and IRS-compliant. Make sure to include:
- Church Information
- Church name
- Address and contact information
- Tax ID or EIN (if applicable)
- Donor Information
- Donor’s full name
- Address
- Giving Summary
- Total amount given for the calendar year
- Dates and amounts of gifts (optional, but recommended)
- Thank You Message
Express gratitude for their faithfulness and generosity. - Mission Impact Recap
Share a few specific ways donations were used during the year (e.g., outreach, youth programs, missions).
Tax Language
A statement such as:
“No goods or services were provided in exchange for these contributions, other than intangible religious benefits.”
Example End of Year Giving Statement Template
[Church Name]
[Church Address]
[Phone Number] | [Website]
Tax ID: [#]
Date: [Insert Date]
Donor Name: [Insert Name]
Donor Address: [Insert Address]
Dear [First Name],
Thank you for your faithful giving in [Year]. Your generosity has made an eternal impact in our church and community. Because of your support, we were able to [insert 1–2 key accomplishments, e.g., “feed 200 families,” “launch new ministries,” or “support global missions”].
Total Contributions for [Year]: $[Total Amount]
In accordance with IRS regulations, no goods or services were provided in exchange for these contributions, other than intangible religious benefits.
We are deeply grateful for your partnership in ministry. Your giving helps us live out our mission of [insert mission statement or impact line].
With gratitude,
[Pastor’s Name]
[Title]
[Church Name]
Tips for Making It More Impactful
- Personalize the letter with the donor’s first name and giving amount.
- Include a short story or photo from a ministry initiative.
- Send both digital and printed copies to make it easy for donors.
- Use clear branding and a clean layout for a professional look.
Final Thought
A well-crafted church end of year giving statement template does more than meet tax requirements — it celebrates generosity and builds stronger bonds between your church and its community. By combining clarity with heartfelt gratitude, you’ll leave a lasting impression that encourages continued giving in the year ahead.
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