Are you planning to hold a charity walk or run but don’t know where to start? In order to do it right, plan in advance, decide on a cause, outline the budget, procure sponsors, spread the word, and carry out a test run.
The task of organizing a charity walk is a great undertaking and can prove stressful if things don’t go smoothly. It would be helpful to first lay some groundwork and establish steps to organize the walk so you can pull it off with panache. Here’s how:
Plan in advance
If you fail to plan, you plan to fail, thus goes the saying. When organizing a charity walk or run, it is imperative that you plan in advance every foreseeable aspect of the event. You can do this with the help of charity auction software, which can greatly help you stay organized and fuss free. Considering the fact that an event of this scale is never an individual project, get all your key members to sit down and chip in ideas and opinions very early in the planning process. This would be a great time to brainstorm and work together to establish your vision and mission while also building team coherence.
Decide on a cause
A charity has to have a cause. Before you decide to have a charity walk or run, you need to have a cause in mind. There are tons of charity organizations out there that can help you decide on an appropriate cause. It is better to focus on a specific category rather than taking a general approach when defining a cause. For instance, you might want to focus specifically on animal cruelty, or education, or abuse of women instead of just stating Charity Walk for Women. People generally value specifics and details when it comes to participating in events like these.
Outline the budget
Every event requires a budget and the same applies to a charity event. You’ll need to have meetings with your committee to set about outlining the overhead costs, costs of equipment, and other miscellany costs involved. This is important for accounting purposes as well as for transparency, considering that this is a charity event.
In order to lighten your burden with the budget, you should approach private companies and non-governmental organizations to help sponsor your event. They could provide either financial support or send volunteers to help you on the day of the walk or run. In addition, private companies can offer you essential supplies like water bottles, energy bars and other things you’d need during the walk. Some companies could also sponsor T-shirts and other souvenirs for participants in the walk.
Spread the word
Advertising is key to a successful event. Once you’ve settled everything and decided upon the date of the event, it’s time to start spreading the word about it. You can do this by advertising in your local paper and bulletins and also by telling your friends and acquaintances about the event. Sometimes your sponsors will help publicize the event as well. The more people hear about the event, the better it will be for you to carry it off successfully.
Although things might get a little stressful when you’re in the midst of organizing a charity walk, at the end of the day, the returns of being part of such an event will be worth the amount of work you put in.